The ideal setup would include a computer with a projection system connected to the Internet. Software should include PowerPoint, Microsoft Office, and a web browser. Other items would be a flip chart or white board to write on, TV/VCR combination in case the team has a video to show, and an overhead projector in case the team has overheads. There should be enough seating for half a dozen judges to view the presentation. The team might have as many as five participants.
At the project evaluations, for each track, two rooms are needed, one room for the ongoing presentation and one room in which the next team can setup. The judges move from one room to the other at the end of each presentation.